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POA Circular 124/2020 promulgated the timetable for the above election.
This Circular confirms the administrative arrangements, dealing with the following issues.
a) Ballot Guidelines for Branch Officials.
b) Position of members failing to provide an approved address or not receiving a ballot paper.
c) Notice advertising the election.
d) Period of Office for the successful candidate.
a) Ballot Guidelines for Branch Officials
A list of instructions is attached at Annex ‘A’. It is imperative, that arrangements locally reflect these and that all committee members are advised accordingly.
Arrangements have been made for Governors to be advised via HMPPS, Scottish Prison Service and the Northern Ireland Office. Local arrangements need to be made by branch officials in Special Hospitals, private providers and Isle of Man, in order to ensure that management is aware of the position.
b) Position of members failing to provide an approved address or not receiving a ballot paper
Civica Election Services, formally known as Electoral Reform Services (ERS) have been provided with the latest information available in respect of members addresses for postal ballots.
If for any reason any member does not receive a ballot paper, they must complete the pro forma at Annex ‘B’ (attached) and follow the instructions. Civica Election Services will forward the ballot paper to the member once they have verified the members right to vote.
THE PRO-FORMA AT ANNEX B SHOULD NOT BE RETURNED TO CRONIN HOUSE.
c) Notice advertising the election
Notice confirming the arrangements outlined in this Circular is enclosed – Annex ‘C’.
d) Period of Office for the successful candidate
The period of office for the position of National Chair will be from the end of Annual Conference May 2021 until the end of Annual Conference May 2026.
Distribution of the Ballot Papers will begin on Friday 30th October 2020 and have been addressed to individual members at their approved ballot address.
If Ballot Papers have not been distributed locally by Monday 9th November 2020 you should advise Nicola Hubert at Cronin House immediately via email email@example.com.
Please ensure the contents of this Circular are brought to the attention of all members.
Representing over 30,000 Prison, Correctional and Secure Psychiatric Workers, the POA is the largest UK Union in this sector, able to trace its roots back more than 100 years.