POA Circulars

85 | 03.09.2019

Membership Update Cuffe Report

In order to keep you updated on how the Cuffe report is being progressed please make the following information available to all POA members;

Myself, the National Vice Chair and the General Secretary met with Mr. Cuffe to gain clarity on issues surrounding the adoption of the Cuffe report.

Mr Cuffe accepted that the report was unbalanced and did not reflect the meeting with the NEC accurately and did not include any reference to the meeting with the FTOs immediately prior.

Mr. Cuffe estimated that to progress the report, including travel and subsistence costs for sub committees, would sit in the region of £45k, although this was an estimate and costs could fluctuate.

Mr. Cuffe stated that as a gesture of goodwill he would reduce his daily fees from £1k per day to £800 per day.

Mr. Cuffe has always maintained that the report had to be adopted in its entirety on an ‘all or nothing’ basis and could not be ‘cherry picked’ (P.13 Cuffe report). However, he changed his position and conceded that each element of the report would be subject to an ‘evaluation and a decision by Conference.’

Mr. Cuffe was of the opinion that if any element of the report could not be achieved the report would not fall in its entirety after being carried in its entirety but confirmed that each recommendation would be evaluated and subject to a decision by Conference. He also stated that if any element of the report could not be achieved there would have to be justifiable reasons why this was the case.

Mr. Cuffe stated that the report was a ‘template’ for the future and ‘not enshrined in stone.’
Mr. Cuffe accepted that the two vacancies currently existing on the NEC would be advertised as per present structures and not as recognised by the report due to the proposals contained within the report requiring rule changes.

The General Secretary had informed Mr. Cuffe that the two Organiser positions as recommended in the report could not be recruited at this time because this was not financially viable for the Union. Alternative arrangements are being considered within existing structures to satisfy this recommendation, Mr. Cuffe accepted this position.

Mr. Cuffe stated that the timescales for change are a guide and he would happily address Conference and offer an explanation as to the reasons certain elements of the report could not be achieved within the time limits stated.

Future branch officials training courses have been cancelled and we are currently sourcing an online modular training package that newly elected branch officials will be expected to complete in their own time within a three-month period as per the Cuffe report.

It has been confirmed that the independent panel that will recruit, sift and interview the full-time officer posts will consist of Mr. Cuffe, Mr. Freeman and Maeve Kelly who is a HR expert. However, there has not been a rule change. This, in effect will be an extra layer of scrutiny, the Rules and Constitution in relation to this (Rule 9.5), have not been changed.

The sub committees have been chosen after an interview process conducted by Mr. Cuffe.

All recommendations contained within the report are currently being progressed as detailed below:

Action Number: 1

Cuffe Report Recommendation: Complete the Constitution and Rules review and Report.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: December 2019.
Responsibility: Sub-Committee on Rules the Chair will be Dave Todd Vice Chair.

Action Number: 2

Cuffe Report Recommendation: Complete the Membership Fees review and Report.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: Sub-Committee on Membership fees - Chair to be Andy Baxter NEC.

Sub-Committee on Recruitment Chair to be Dave Cook NEC.

Sub-committee to consider implications of the above rules when putting forward recommendations to introduce a review of fees for full members on a sliding scale.

Action Number: 3

Cuffe Report Recommendation: Complete the POA premises, Castell House, Linden House and Cronin House review and Report.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: Sub-Committee on POA premises, Castell House, Linden House and Cronin House.
Consideration to any changes to Rule 1 will have to be referred to Rules Sub-Committee.

Letter from General Secretary to Pat Cuffe setting out the report currently held at POA on property.

Action Number: 4

Cuffe Report Recommendation: Complete the Scottish issues review and Report.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: Sub-Committee on Scottish issues.

Action Number: 5

Cuffe Report Recommendation: Implement New Recruitment Practices: Job analysis, job and person specification, open Recruitment, Short Listing, Competency/Skill based interview, Independent Board Members.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: As Vacancy Arises.
Responsibility: General Secretary or Nominated Person.

Action Number: 6

Cuffe Report Recommendation: Implement New Recruitment Practices: Job analysis, job and person specification, open Recruitment, Short Listing, Competency/Skill based interview, Independent Board Members.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: General Secretary or Nominated Person.

Action Number: 7

Cuffe Report Recommendation: Complete the Pay analysis study.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: NEC and Retired Member or Honorary Life Member and workplace GMB Representative.

Terry McCarthy NEC member chair sub-committee.

Action Number: 8

Cuffe Report Recommendation: POA Branding Addition.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: NEC.
The NEC will need to consider what his report says at 8.9 page 26.

NEC to progress.

Action Number: 9

Cuffe Report Recommendation: Commencement of Media Training for NEC Members.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: Ongoing.
Responsibility: General Secretary.

Action Number: 10

Cuffe Report Recommendation: Make relevant administration changes as needed to National Chair and National Vice Chair titles.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: Sub-Committee on Rules.

Action Number: 11

Cuffe Report Recommendation: Retired Members and HLM’s recommendations be enacted; be seen as a defined section of the POA, invited to attend Conference; put motions forward at Conference which solely and specifically refers to Retired Members; vote at Conference on motions which solely and specifically refers to Retired Members; vote at Conference on motions which solely and specifically refers to Retired Members.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: General Secretary or nominated person.

Deputy General Secretary Joe Simpson to take this forward.

Action Number: 12

Cuffe Report Recommendation: Review and Exploration of POA Website Recommendations.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: Designated NEC Member (post selection by National President / Chair).

Full Time Officer to oversee and produce circular.

Action Number: 13

Cuffe Report Recommendation: Explore Information Technology Recommendation.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: General Secretary or Nominated Person.

The work will be progressed, and a paper submitted to Pat Cuffe by the General Secretary.

Action Number: 14

Cuffe Report Recommendation: Communications issues to be addressed between Thompsons Solicitors and POA members, including the introduction of an App to assist members.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: Thompsons Solicitors and overseen by Full Time Officer.

Action Number: 15

Cuffe Report Recommendation: Gatelodge; Complete assessment of required print numbers.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: NEC.

POA Circular promulgated to membership by General Secretary.

Action Number: 16

Cuffe Report Recommendation: Implement and address National Conference recommendations.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: NEC.

Conference Paper to be drafted Jackie Marshall NEC.

Action Number: 17

Cuffe Report Recommendation: Implement Modular Training recommendations.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: August 2019.
Responsibility: NEC.

Deputy General Secretary Joe Simpson to progress.

Action Number: 18

Cuffe Report Recommendation: Replace Finance Officer Role, in line with TULRCA.
Starting Timeframe: Forthwith post conference upon acceptance of the Cuffe Report 2019.
Completion Timeframe: November 2019.
Responsibility: Sub Committee on Rules.

Finance Manual to be reviewed by Sarah Rigby NEC to input to Sub- Committee on Rules.

Action Number: 19

Cuffe Report Recommendation: Modular Training; Continue roll out of Modular Training with periodic reviews and adaptions as required.
Starting Timeframe: 2021.
Completion Timeframe: 2023.
Responsibility: NEC.

Deputy General Secretary Joe Simpson to progress.


Action Number: 20

Cuffe Report Recommendation: Recruitment; All new positions are filled in line with best practice model as outlined earlier in the Report.
Starting Timeframe: 2021.
Completion Timeframe: 2023.
Responsibility: General Secretary.

Action Number: 21

Cuffe Report Recommendation: Regional Elections; NEC Vacancies be filled through the facilitation of regional elections.
Starting Timeframe: 2021.
Completion Timeframe: 2023.
Responsibility: General Secretary or Nominated Person.

NEC to forward all comments to National Chair for collation.

Action Number: 22

Cuffe Report Recommendation: Recruitment; When the Deputy General Secretary’s role becomes vacant fill the position in line with best practice model as outlined earlier in the Report.
Starting Timeframe: When role is vacated.
Completion Timeframe: Appropriate timeframe after vacation of role.
Responsibility: General Secretary or Nominated Person.

Rules sub-committee will need to consider this recommendation.

For and on behalf of the NEC.

 

MARK FAIRHURST
National Chair