POA Circulars

18 | 02.02.2018

DEPUTY GENERAL SECRETARY ELECTION 2018 NATIONAL VICE CHAIR ELECTION 2018 NATIONAL EXECUTIVE COMMITTEE x 4 ELECTION 2018 NOMINATION PROCEDURES, TIMETABLE AND ELECTION ADDRESSES

Further to POA Circulars 96/2017, 97/2017 and 105/2017 in order to comply with legislation that no national official serves longer than 5 years, I need to commence the election process.

I am required to give advance notice of the Conditions of Service in respect of the Deputy General Secretary Election. Please find enclosed a summary of the Conditions of Service, Remuneration and Job Description as it will apply, together with the forthcoming election timetable.

Branches are reminded the Deputy General Secretary is a member of the National Executive Committee, and is the subject of election in accordance with the statutory requirements.

Thus, as with the General Secretary’s post, the post holder is both elected and an employee of the Union.

Listed below is the timetable and procedure for the forthcoming elections for the Deputy General Secretary, National Vice Chair and the National Executive Committee x 4.

All positions will take up post after Annual Conference May 2018 until Annual Conference May 2023.

OPEN NOMINATIONS    12th FEBRUARY 2018

CLOSE NOMINATIONS   23rd FEBRUARY 2018
NB: Branch meetings should be held after Friday 23rd February 2018 in accordance with Rule 11.2(a) below

NOMINATION FORMS TO   2nd MARCH 2018
CRONIN HOUSE

ELECTION ADDRESS TO   9th MARCH 2018
CRONIN HOUSE

DISTRIBUTION OF BALLOT PAPERS  28th MARCH 2018

BALLOT CLOSES    3rd MAY 2018

RESULT ANNOUNCED   4th MAY 2018

SECRET POSTAL BALLOTS: PROCEDURE RULE 11.2

Branch Committee members should:

(a)  Hold a branch meeting to discuss the election.  No branch meetings, for nomination purposes, should be convened until close of nominations, as stated in the officially published timetable;

(b)   read out all requests for nominations and nominate a candidate for the vacant position or inform the General  Secretary that the branch failed to nominate any candidate;

c) encourage members to vote.

ELECTION ADDRESSES

It is suggested that the following information will assist consistency of the ballot procedures and should be forwarded to the General Secretary at Cronin House by 12.00noon on Friday 9th March 2018

1. Date joined POA
2. Previous establishment/s
3. POA Experience (i.e. Branch Chair/Secretary/Committee/length of time in post/NEC).
4. Two photographs
5. Election Addresses should either be typed on CD/Disk or the preferred option, emailed to the General  Secretary’s Office at the following email address - nicola@poauk.org.uk. Those candidates who are unable to  type their election address and/or send it by CD/Disk or email can prepare their election address in writing  and send it by post to the General Secretary’s Office at Cronin House. It would be helpful if any election address sent by post is sent by recorded delivery.

It would also be helpful for candidates to provide contact numbers with their election addresses.

Candidates are reminded that election addresses must be limited to 500 words. This does not include Nominating Branches and Service History.

Any election addresses over 500 words will be edited.

UP-TO-DATE MEMBERSHIP RECORDS

As you know all national elections are conducted under postal ballot rules and procedures.

It is vital that local officials ensure their membership list is updated and any amendments are reported to the membership department by 12 noon on the 12th March 2018 at the very latest.  An up-to-date membership list is attached for your convenience.

Members have the right to receive their ballot papers at home or their place of work.  It is the responsibility of all members to provide an address for postal ballots.  If members wish to amend their ballot address for this and future postal ballots, this again should be done by the 23rd March 2018.

Please draw the contents of this Circular to all members as a matter of urgency.

Further information regarding the Political Fund will be promulgated once we get approval from the Certification Officer on model rules, as we had preliminary authorisation prior to Annual Conference.

Thanking you in anticipation of your support and co-operation.
Yours sincerely

STEVE GILLAN
General Secretary



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