POA Circulars

97 | 28.07.2017

NATIONAL ELECTIONS NOMINATION PROCEDURES, TIMETABLE AND ELECTION ADDRESSES

 

 

Listed below is the timetable and procedure for the forthcoming elections for the Deputy General Secretary, National Vice Chair and the National Executive Committee x 4.

All positions will take up post after Annual Conference May 2018 until Annual Conference May 2023.

OPEN NOMINATIONS                            21st AUGUST 2017

         CLOSE NOMINATIONS                          1st SEPTEMBER 2017

NB: Branch meetings should be held after Friday, 1st September 2017 in accordance with Rule 11.2(a) below

NOMINATION FORMS TO                                   8th SEPTEMBER 2017
CRONIN HOUSE

ELECTION ADDRESS TO                                   15th SEPTEMBER 2017
CRONIN HOUSE

DISTRIBUTION OF BALLOT PAPERS                  4th OCTOBER 2017

BALLOT CLOSES                                                   8th NOVEMBER 2017

RESULT ANNOUNCED                                          9th NOVEMBER 2017

SECRET POSTAL BALLOTS: PROCEDURE RULE 11.2

Branch Committee members should:

(a)      Hold a branch meeting to discuss the election.  No branch meetings, for nomination purposes, should be convened until close of nominations, as stated in the officially published timetable;

(b)      read out all requests for nominations and nominate a candidate for the vacant position or inform the General Secretary that the branch failed to nominate any candidate;

(c)      encourage members to vote.

ELECTION ADDRESSES

It is suggested that the following information will assist consistency of the ballot procedures and should be forwarded to the General Secretary at Cronin House by 12.00noon on Friday 15th September 2017

1.            Date joined POA

2.            Previous establishment/s

3.            POA Experience(i.e. Branch Chair/Secretary/Committee/length of time in                 post/NEC).

4.            Two photographs

5.            Election Addresses should either be typed on CD/Disk or the preferred option, emailed to the General Secretary’s Office at the following email address - nicola@poauk.org.uk. Those candidates who are unable to type their election address and/or send it by CD/Disk or email can prepare their election address in writing and send it by post to the General Secretary’s Office at Cronin House.  It would be helpful if any election address sent by post is sent by recorded delivery.

 

It would also be helpful for candidates to provide contact numbers with their election addresses.

Candidates are reminded that election addresses must be limited to 500 words. This does not include Nominating Branches and Service History.

Any election addresses over 500 words will be edited.

UP-TO-DATE MEMBERSHIP RECORDS

As you know all national elections are conducted under postal ballot rules and procedures.

It is vital that local officials ensure their membership list is updated and any amendments are reported to the membership department by 12 noon on the 18th September 2017 at the very latest.  An up-to-date membership list is attached for your convenience.

Members have the right to receive their ballot papers at home or their place of work.  It is the responsibility of all members to provide an address for postal ballots.  If members wish to amend their ballot address for this and future postal ballots, this again should be done by the 29th September 2017.

Please draw the contents of this Circular to all members as a matter of urgency.

Further information regarding the Political Fund will be promulgated once we get approval from the Certification Officer on model rules, as we had preliminary authorisation prior to Annual Conference.

Thanking you in anticipation of your support and cooperation. 

Yours sincerely

STEVE GILLAN
General Secretary