POA Circulars

111 | 09.10.2014

National Executive Committee x2 2015: Timetable, Nomination Procedures and Election Addresses

Listed below is the timetable and procedure for the forthcoming election for two National Executive Committee members.

The period of office for these positions will be from the end of Annual Conference 2015 until the end of Annual Conference May 2020.

BALLOT TIMETABLE

Open Nominations 20th OCTOBER 2014
Close Nominations 31st OCTOBER 2014

NB: Branch meetings should be held after Friday, 31st October in accordance with Rule 11.2(a) below

Nomination Form to be returned to
Cronin House no later than 7th NOVEMBER 2014
Election Addresses to Cronin House 14th NOVEMBER 2014
Distribution of Ballot Papers 1st DECEMBER 2014
Ballot Closes 22nd DECEMBER 2014
Result Announced 23rd DECEMBER 2014

SECRET POSTAL BALLOTS: PROCEDURE RULE 11.2
Branch Committee members should:
(a) Hold a branch meeting to discuss the election. No branch meetings, for nomination purposes, should be convened until close of nominations, as stated in the officially published timetable;
(b) read out all requests for nominations and nominate up to two candidates for the vacant positions or inform the General Secretary that the branch failed to nominate any candidate;
(c) encourage members to vote.

ELECTION ADDRESSES
It is suggested that the following information will assist consistency of the ballot procedures and should be forwarded to the General Secretary at Cronin House by 12.00pm on Friday, 14th November 2014.

1. Date joined POA
2. Previous establishment/s
3. POA Experience (i.e. Branch Chair/Secretary/Committee/length of time in post/NEC).
4. One photograph
5. Election Addresses should be typed and emailed to the General Secretary’s Office at the following email address - gs@poauk.org.uk. Those candidates who are unable to type their election address can prepare their election address in writing and send it by post to the General Secretary’s Office at Cronin House. It would be helpful if any election address sent by post is sent by recorded delivery.

It would also be helpful for candidates to provide contact numbers with their election addresses.

Candidates are reminded that election addresses must be limited to 500 words. This does not include Nominating Branches and Service History.

Any election addresses over 500 words will be edited.

UP-TO-DATE MEMBERSHIP RECORDS

As you know all national elections are conducted under postal ballot rules and procedures.

It is vital that local officials ensure their membership records are updated and any amendments are reported to the membership department by 12oclock on the 17th November 2014 at the very latest.

Members have the right to receive their ballot papers at home or their place of work. It is the responsibility of all members to provide an address for postal ballots. If members wish to amend their ballot address for this and future postal ballots, this again should be done by the 17th November 2014.

Please draw the contents of this circular to all members attention as a matter of urgency.

Thanking you in anticipation of your support and cooperation.

Yours sincerely


STEVE GILLAN
General Secretary