POA Circulars

82 | 23.05.2013

National Executive Committee x 1 2013

Following the acceptance of Conference Paper Three and the revised NEC structure and election procedures, the National Executive Committee on the 23rd May 2013 determined that the following procedures and timetable would be implemented. This is to ensure that the amended Rules and Constitution are maintained with the revised election structure supported as a result of this election and term of office.

NOMINATION PROCEDURES, TIMETABLE AND ELECTION ADDRESSES

Listed below is the timetable and procedure for the forthcoming election for one National Executive Committee member.

The period of office for this position will be with immediate effect until the end of Annual Conference May 2015.

OPEN NOMINATIONS 31st MAY 2013
CLOSE NOMINATIONS 14th JUNE 2013
NB: Branch meetings should be held after Friday, 14th June in accordance with Rule 11.2(a) below

NOMINATION FORMS TO 21st JUNE 2013
CRONIN HOUSE
ELECTION ADDRESS TO 28th JUNE 2013
CRONIN HOUSE
DISTRIBUTION OF BALLOT PAPERS 12th JULY 2013
BALLOT CLOSES 9th AUGUST 2013
RESULT ANNOUNCED 12th AUGUST 2013

SECRET POSTAL BALLOTS: PROCEDURE RULE 11.2
Branch Committee members should:
(a) Hold a branch meeting to discuss the election. No branch meetings, for nomination purposes, should be convened until close of nominations, as stated in the officially published timetable;
(b) read out all requests for the nomination and nominate one candidate for the vacant positions or inform the General Secretary that the branch failed to nominate any candidate;
(c) encourage members to vote.

ELECTION ADDRESSES
It is suggested that the following information will assist consistency of the ballot procedures and should be forwarded to the General Secretary at Cronin House by 12.00pm on Friday, 28th June 2013.

1. Date joined POA
2. Previous establishment/s
3. POA Experience (i.e. Branch Chair/Secretary/Committee/length of time in post/NEC).
4. Two photographs
5. Election Addresses should either be typed on CD/Disk or the preferred option, emailed to the General Secretary’s Office at the following email address - gs@poauk.org.uk. Those candidates who are unable to type their election address and/or send it by CD/Disk or email can prepare their election address in writing and send it by post to the General Secretary’s Office at Cronin House. It would be helpful if any election address sent by post is sent by recorded delivery.

It would also be helpful for candidates to provide contact numbers with their election addresses.

Candidates are reminded that election addresses must be limited to 500 words. This does not include Nominating Branches and Service History.

Any election addresses over 500 words will be edited.

UP-TO-DATE MEMBERSHIP RECORDS
As you know all national elections are conducted under postal ballot rules and procedures.

It is vital that local officials ensure their membership list is updated and any amendments are reported to the membership department by 12oclock on the 1st July 2013 at the very latest.

Members have the right to receive their ballot papers at home or their place of work. It is the responsibility of all members to provide an address for postal ballots. If members wish to amend their ballot address for this and future postal ballots, this again should be done by the 1st July 2013.

Please draw the contents of this circular to all members as a matter of urgency.

Thanking you in anticipation of your support and cooperation.

 

Yours sincerely

  

STEVE GILLAN
General Secretary