POA Circulars

120 | 27.09.2012

Vice Chair Election

At the NEC meeting on the 26th September 2012 the Executive determined that all elections for next years’ national office will be conducted separately and in order of seniority.

Therefore, it has been decided to conduct ballots on ONE Vice Chairman, the Deputy General Secretary and FOUR National Executive Committee members in that order.

In order to complete all elections prior to the start of Annual Conference 2013, the following timetable for the positions of Vice Chairman will commence as follows;

OPEN NOMINATIONS 1st OCTOBER 2012

CLOSE NOMINATIONS 12th OCTOBER 2012
NB: Branch meetings should be held after Friday, 12th October in accordance with Rule 11.2(a) below

NOMINATION FORMS TO 19TH OCTOBER 2012
CRONIN HOUSE

ELECTION ADDRESS TO 29TH OCTOBER 2012
CRONIN HOUSE

DISTRIBUTION OF BALLOT PAPERS 12TH NOVEMBER 2012

BALLOT CLOSES 3RD DECEMBER 2012

RESULT ANNOUNCED 4TH DECEMBER 2012

 

SECRET POSTAL BALLOTS: PROCEDURE RULE 11.2
Branch Committee members should:
(a) Hold a branch meeting to discuss the election. No branch meetings, for nomination purposes, should be convened until close of nominations, as stated in the officially published timetable;
(b) read out all requests for nominations and nominate a candidate for the vacant position or inform the General Secretary that the branch failed to nominate any candidate;
(c) encourage members to vote.

ELECTION ADDRESSES
It is suggested that the following information will assist consistency of the ballot procedures and should be forwarded to the General Secretary at Cronin House by 12.00pm on Monday, 29th October 2012.

  1. Date joined POA
  2. Previous establishment/s
  3. POA Experience (i.e. Branch Chair/Secretary/Committee/length of time in post/NEC).
  4. Two photographs
  5. Election Addresses should either be typed on CD/Disk or the preferred option, emailed to the General Secretary’s Office at the following email address - gs@poauk.org.uk. Those candidates who are unable to type their election address and/or send it by CD/Disk or email can prepare their election address in writing and send it by post to the General Secretary’s Office at Cronin House. It would be helpful if any election address sent by post is sent by recorded delivery.

It would also be helpful for candidates to provide contact numbers with their election addresses.

Candidates are reminded that election addresses must be limited to 500 words. This does not include Nominating Branches and Service History.

Any election addresses over 500 words will be edited.

UP-TO-DATE MEMBERSHIP RECORDS
As you know all national elections are conducted under postal ballot rules and procedures.

It is vital that local officials ensure their membership list is updated and any amendments are reported to the membership department by 12oclock on the 30th October 2012 at the very latest. An up-to-date membership list is attached for your convenience.

Members have the right to receive their ballot papers at home or their place of work. It is the responsibility of all members to provide an address for postal ballots. If members wish to amend their ballot address for this and future postal ballots, this again should be done by the 30th October 2012.

Please draw the contents of this circular to all members as a matter of urgency.

Thanking you in anticipation of your support and cooperation.
 

Yours sincerely

 

 

MARK FREEMAN
Acting General Secretary

POA Circular 120 -2012 vice chair elections.pdf

pdf, 24.9K, 27/09/12, 40 downloads