POA Circulars

170 | 09.12.2011

Use of National Insurance Numbers by NOMS

Members have raised concerns with the POA over NOMS’ usage of National Insurance numbers on payslips and other official documents. The POA HR Sub Committee raised these concerns with NOMS and as a result this issue has been progressed with the Ministry of Justice, NOMS’ legal advisors and the Information Commissioner.

At a recent meeting with NOMS, the POA were advised that all necessary safe systems of work will be introduced to safeguard individual’s personal data. However, NOMS have informed the POA that they still need to use National Insurance numbers to protect and identify members because this is the safest and most secure means of identifying staff. The POA will continue to monitor the situation and take on board any individual concerns.

If a member believes their personal data has been lost or exposed to an unauthorised party, they should raise a grievance in the first instance. If this fails to resolve the matter to their satisfaction, they should make a complaint to the Information Commissioner.

Finally, if they believe they have suffered a detriment as a result of the data loss, legal advice should be sought using the appropriate forms from the Legal Aid Handbook.

I trust you will draw the contents of this circular to your members.

Thanking you in anticipation of your support and co-operation.

Yours sincerely


General Secretary